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Executive Assistant (Sales)



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Administration, Sales & Business Development
marina del rey, ca, usa
Posted on Friday, December 29, 2023

What we do:

Zefr is the global leader in brand suitability targeting and measurement across the world's largest platforms. Zefr’s technology is helping to power the age of responsible marketing by putting advertisers in control of their content adjacencies based on their own unique brand safety and suitability preferences, mapped to the Global Alliance of Responsible Media's (GARM) industry standards. As an official YouTube Measurement Program Partner, Meta for Business Partner, and TikTok for Business Partner, the company leverages patented machine learning and AI technology (Cognition AI) to offer brands and agencies more precise and transparent brand safety and suitability activation and measurement solutions on scaled platforms. The company is headquartered in Los Angeles, California, with additional locations across the globe.

We’re looking for an Executive Assistant to assist our Head of North American Sales. This person will provide administrative support and help the overall effectiveness of the Head of Sales and sales department. This is a great opportunity to get exposure to different areas of the business and the field of digital ad-tech.

What you’ll do:

  • Manage a wide range of administrative tasks for the sales department
  • Work closely with all levels of the sales team across the United States and Canada, internal and external executives, executive assistants, and other professionals within our client’s organizations
  • Manage calendars and schedule complex meetings for executives to optimize their time and efficiency
  • Arrange and coordinate internal and external meetings, including agenda preparation, meeting materials, and follow-up actions
  • Book travel and accommodations for business trips and events
  • Manage expense reports, reconcile receipts, and track expenses to ensure accurate and timely reimbursement
  • Be proactive in anticipating needs of executives
  • Maintain meeting room bookings and handle required setups for meetings
  • Assist in planning and executing team and client events and gifting
  • Provide office management for our New York City office including team and office events
  • Handle sensitive and confidential information with the utmost discretion and professionalism

What we're looking for:

  • Bachelor’s Degree or equivalent experience
  • 1-2 years of proven experience in an executive support or administrative role
  • Experience in sales or marketing environment preferred
  • Proven ability to think on your feet and anticipate needs
  • Strong organizational, multitasking, and time management skills
  • Ability to communicate professionally with all levels of staff
  • Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint/Keynote) and Google Suite (Gmail, Calendar, Google Drive) a plus
  • Excellent written and verbal communication skills
  • Strong attention to detail and problem solving skills
  • Ability to work effectively in a fast-paced and dynamic environment
  • Desire to be a team player and proactively partner with other executive assistants on projects

Zefr is an equal opportunity employer that embraces diversity and inclusion in the workplace. We are committed to building a team that represents a variety of backgrounds, skills, and perspectives because we know this only makes us better. We strongly encourage women, persons of color, LGBTQIA+ individuals, persons with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply even if you do not meet 100% of the qualifications.

Benefits (for US based employees):

  • Flexible PTO
  • Medical, dental, and vision insurance with FSA options
  • Company-paid life insurance
  • Paid parental leave
  • 401(k) with company match
  • Professional development opportunities
  • 14+ paid holidays off
  • In-office, hybrid, and fully-remote work options available
  • Shorter work days every other Friday
  • In-office lunches and lots of free food
  • Optional in-person and virtual events (we like to celebrate!)

Compensation (for US based employees):

The anticipated base salary for this position is between $80,000 and $100,000. Within the range, individual pay is determined by factors such as job-related skills, experience, and relevant education or training. If your compensation expectations fall outside of this range, it may still be worth having a conversation.

This job is no longer accepting applications

See open jobs at ZEFR.