Job Description

Join the team redefining how the world experiences design.

Hey, g'day, mabuhay, kia ora,你好, hallo, vítejte!

Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point.

Where and how you can work

Our flagship campus is in Sydney. We also have a campus in Melbourne and co-working spaces in Brisbane, Perth and Adelaide. But you have choice in where and how you work. That means if you want to do your thing in the office (if you're near one), at home or a bit of both, it's up to you.

What you’d be doing in this role

As Canva scales change continues to be part of our DNA. But we like to think that's all part of the fun. So this will give you the flavour of the type of things you'll be working on when you start, but this will likely evolve.

About the group:

The Information Technology (IT) Group’s vision is to maximize the potential of every Canvanaut through world class technology & service. We realize our vision through our mission pillars to evolve business operations, accelerate productivity and future proof our foundations which serve as the basis for the IT strategies we execute upon.

As part of the Business Platforms sub-group that sits within the IT Group, the People Systems teams supports the evaluation, implementation, administration, and ongoing innovation of the technology stack across the People domains.

Our team is solving some of Canva’s biggest challenges by automating and improving the quality of our People processes to allow our employees to do their best work at a place they love. We strive to be integrated with the People strategy so we can realize our vision of being the best company in the world.

About the role:

We’re looking for a talented Workday Systems Administrator to join our IT People Systems team. In this role, you will lead initiatives to configure, maintain and resolve workday issues or defects in a timely and efficient manner with exceptional service, making sure Workday implementation at Canva runs smoothly and meets our business needs.

This role is responsible for supporting business users and business leads, ensures accurate best practice business process/workflows and other system dependencies are in place within Workday to support the administration and integrations and reporting efforts.

Canva are undertaking a large scale optimization of our Workday suite, where you’ll also be working alongside our IT group and vendors to drive a high priority remediation of our essential business processes.

If you have a strong background in Workday configuration, great problem-solving skills, and thrive in a fast-paced environment, we’d love to hear from you!

Role Responsibilities:

• Lead large scale projects in conjunction with the wider People & IT group, and our external vendors
• Strong understanding of the touchpoints between modules and/or connections within Workday across functional areas. Make recommendations to automate, standardize, streamline, and scale existing processes.
• Effectively partner with teams including People, Total Rewards, IT, Finance, and others; collaborate on business requirements to maximize Workday through efficient business processes and optimal end user experiences
• Responsible for the gathering requirements, design, configuration, and support of critical functional areas; Time, Absence, Advance Compensation while continuing broader support of additional core functional areas already deployed
• Manage the setup, configuration data and structures within the functional area in Workday to drive efficiencies, analytics, and processes
• Responsible for semi-annual regression testing and the review and implementation of optional features.
• Ensure systems quality and data accuracy via regular audits of data
• Develop and share complex custom reports and calculated fields, maximizing efficiency by reusing existing reports.
• Review business procedures and workflows to ensure system features are being fully utilized and identify Workday features that may improve efficiency and data accuracy
• Responsible for managing and providing timely and consistent resolution to Tier 2 Workday related inquiries that are captured in a centralized ticketing system
• Perform functional centralized transactions, such as business process management, administer security, custom reporting, core setup configuration, general maintenance, organization management, and EIB data imports.
• Providing coaching and answering technical questions
• Manage the updates for system related guides and workday releases
• Understands the importance of change management to facilitate HR Digital Transformation initiatives
• Participates in other HR related special projects and initiatives as needed, managing projects as requested

Required Experience:

• Extensive (5 years +) HR and Workday HRIS experience
• Experience in Workday HCM core configuration, EIBs and reporting required
• Demonstrated successful project/process management experience
• Experience with: Core HCM, On-boarding, Advanced Compensation, Absence,and Security
• Ability to understand Functional architecture and flag the cross dependencies and impacts internal and external to Workday
• Advance knowledge of HR data management and complex reporting writing skills preferred (Workday advance, matrix, and composite reports)
• Must be proactive, self-motivated, able to work autonomously with excellent analytical and problem-solving skills
• Solid knowledge of and experience with creating advance custom reports, monitoring, scheduling, troubleshooting integrations and data imports leveraging EIBs
• Ability to manage multiple projects alongside production support activities

Beneficial Experience:

• Been part of any Workday implementation cycle in past

What's in it for you?

Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too. We also offer a stack of benefits to set you up for every success in and outside of work.

Here's a taste of what's on offer:

• Equity packages - we want our success to be yours too
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
• Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally

Check out lifeatcanva.com for more info.

Other stuff to know

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

Please note that interviews are conducted virtually.