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Admin Business Partner - Generative AI



Software Engineering, Data Science
Sydney, NSW, Australia
Posted on Friday, June 28, 2024

Job Description

Join the team redefining how the world experiences design.

Hey, g'day, mabuhay, kia ora, 你好, hallo, vítejte!

Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point.

Where and how you can work

Our flagship campus is in Sydney. We also have a campus in Melbourne and co-working spaces in Brisbane, Perth and Adelaide. But you have choice in where and how you work, we trust our Canvanauts to choose the balance that empowers them and their team to achieve their goals.

What you’d be doing in this role

As Canva scales change continues to be part of our DNA. But we like to think that's all part of the fun. So this will give you the flavour of the type of things you'll be working on when you start, but this will likely evolve.

At the moment, this role is focused on:

  • Time management: You'll ensure the Lead’s time is used efficiently through calendar management, coordinating meetings and tracking action items and follow ups.
  • Meeting preparation: You'll prepare for meetings by coordinating and assisting in building any materials and research.
  • Travel planning: You'll plan for travel by managing both logistical travel arrangements as well as trip itineraries.
  • General administration: You'll help out with a wide range of business and personal tasks as they come up including expenses, documentation and any other ad hoc requests.
  • Team activities: You'll support the organisation of season openers, celebrations, gifts and off-sites, ensuring everyone is empowered to do the best work of their life and having the best time doing it.
  • Be a Real People Person: You’ll build strong relationships with key stakeholders within the company, this will be critical to ensuring that there is the right two-way visibility between the team and the business.
  • Own the day to day: You'll be making sure that the group lead's time is spent in the most impactful areas by triaging meeting requests, owning the inbox and flow of requests and running meetings effectively.

You're probably a match if

  • You have experience empowering a group of leaders through strong administrative support, and are familiar with supporting leaders across several tricky timezones.
  • A team player with excellent communication skills, especially async, and high emotional intelligence. You love building and maintaining relationships with key stakeholders around the business.
  • You’re a quick learner, and comfortable in a fast paced and ambiguous environment. You’re always looking for new ways to make things more efficient and solving problems in scalable ways making sure things get done the smart way not the hard way.
  • You think three steps ahead at all times, always pre-empting needs and are able to understand all the information you need in order to action something, to optimise timezone crossover and minimise back and forth. You've got a bias for action, constantly striving to get things done.
  • You’ve got great attention to detail, you’re highly organised and are comfortable building out all sorts of communications - from written communications to Canva presentations.
  • You are comfortable with a high level of change, context switching and supporting leaders who sit across different areas of the business.
  • You’re happy to roll up your sleeves with any task, keeping the bigger picture in mind, with no task being too small if it makes the team around you more effective.
  • You're ready to adapt to various timezones to maintain the effectiveness of our globally dispersed Leadership and team.

About the team

As an Admin Business Partner (ABP) to Canva’s Leadership team, your role is to partner with the leads to support their day-to-day administration and operations to ensure they’re set up for success. You’ll work hand in hand with your Ops crew to ensure that the administrative needs of the leaders are prioritised and supported. You will also have a cohort of ABPs to knowledge share, contribute to and support each other along the way. The successful candidate will be a key contributor to Canva’s global mission to empower the whole world to design and do the most good possible.

About the Role/Specialty

This role is part of the close-knit Operations Partnering team here at Canva, and will provide strategic support to one of our global Leaders and the GenAI leadership team to extend their reach and capacity. This team is based across 3 different timezones, between Sydney, Vienna and West Coast US and so pre-empting needs will be vital to success in this role.

We move fast here at Canva, and this role will certainly keep you on your toes. We are looking for someone super-efficient, who loves nothing more than to anticipate needs, get stuff done, and is able to suggest resolutions when identifying issues.

What's in it for you?

Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too. We also offer a range of benefits to set you up for every success in and outside of work.

Here's a taste of what's on offer:

  • Equity packages - we want our success to be yours too
  • Inclusive parental leave policy that supports all parents & carers
  • An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
  • Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally

Check out lifeatcanva.com for more info.

Other stuff to know

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

We celebrate all types of skills and backgrounds at Canva so even if you don’t feel like your skills quite match what’s listed above - we still want to hear from you!

Please note that interviews are conducted virtually.